To make sure that your Microsoft Word documents are properly tagged for accessibility when you export them to the PDF format, you should enable the accessibility preferences for the PDF Maker.

Adding white space around your images can make it easier for the PDF Maker to properly tag your documents for accessibility when it does the conversion from Microsoft Word to the PDF document format.One way to add white space is by placing your cursor immediately after each image and adding a few carriage returns. However, a better way to add the white space is to use the Paragraph Styles built into Microsoft Word.

Adding alternate (alt) text to your images will make your Microsoft Word documents more accessible to people who have visual impairments. This will also make any PDF documents created from your Microsoft Word documents more accessible as well. 
The alt text is a description of the image that can be read to someone who has a visual impairment by screen reader software.

The use of styles to create headings and lists in Microsoft Word can benefit people with cognitive disabilities by making the content easier to scan and by allowing you to split long documents into smaller segments. Headings can also be converted to bookmarks when you export your PDF document from Microsoft Word. These bookmarks can provide additional navigation to people who rely on a screen reader to access the PDF document.

The key to creating a more accessible PDF document is to begin with a good source document in your word processing program. The five tips presented in this tutorial will allow you to create more accessible PDFs by adding accessibility features to your Microsoft Word documents before they are exported to the PDF format.

While it may not be the best way to create a web page, many people only use Microsoft Word as their primary web authoring software. If you only have access to Microsoft Word as your web authoring software, you should make sure you add alt text to the images in your Word documents. Adding alt text to the images will ensure that these images can be properly described to screen reader users when they access the web pages created with Microsoft Word on a web browser.

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