Tech-Ease: Email Questions and Answers

Quick answers to real classroom technology questions. An online service of the Educational Technology Clearinghouse.

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How do I create an email list?

Most email applications allow you to set up email groups that can contain several email addresses (a mailing list). You can select the email group as the To address whenever you need to send an email to all the people whose addresses have been added to the group.
To use a mailing list in Mail, you must first set it up as a group in Address Book, the contact management application built into OS X. Setting up a new contact list in Address Book is easy. Select File, New Group and enter a name for the new group in the Group column. You can also click on the Add (+) button at the bottom of the Group column.

File, New Group

To add a contact to the new group, click on the Add (+) button in the Name column.
Address Book Window, Add Group

To remove a contact from the group, select the group so that the members are listed in the Name column, then select the name of the contact you want to remove and choose Edit, Remove from Group. To delete a group, choose Edit, Delete Group.
Edit, Remove From Group
Once you have set up a group in Address Book, you can use it to send email to all of its members in Mail by typing the group name in the To field of your message.

Additional Websites

The Internet: Ideas, Activities, and Resources

USF Laptop Initiative: Mail and iChat Basics (PDF)

Learn the Net: Email

Apple Support: Using Mac OS X Mail

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Tech-Ease for Mac is your source for just-in-time answers for classroom technology questions. A companion Tech-Ease for Windows site is also available. This collection is a part of the Educational Technology Clearinghouse. Funding for Tech-Ease content development has been provided by the USF College of Education and various grants from the Florida Department of Education. Copyright 2009 by the Florida Center for Instructional Technology, College of Education, University of South Florida.

			Quick answers to real classroom technology questions. An online service of the Educational Technology Clearinghouse.
ETC HOME	TECH-EASE HOME	EMAIL FAQ	SEARCH
How do I create an email list? Most email applications allow you to set up email groups that can contain several email addresses (a mailing list). You can select the email group as the To address whenever you need to send an email to all the people whose addresses have been added to the group. To use a mailing list in Mail, you must first set it up as a group in Address Book, the contact management application built into OS X. Setting up a new contact list in Address Book is easy. Select File, New Group and enter a name for the new group in the Group column. You can also click on the Add (+) button at the bottom of the Group column. To add a contact to the new group, click on the Add (+) button in the Name column. To remove a contact from the group, select the group so that the members are listed in the Name column, then select the name of the contact you want to remove and choose Edit, Remove from Group. To delete a group, choose Edit, Delete Group. Once you have set up a group in Address Book, you can use it to send email to all of its members in Mail by typing the group name in the To field of your message.			Additional Websites The Internet: Ideas, Activities, and Resources USF Laptop Initiative: Mail and iChat Basics (PDF) Learn the Net: Email Apple Support: Using Mac OS X Mail
ETC HOME	TECH-EASE HOME	EMAIL FAQ	SEARCH
Site Map \| Submit a Question \| About Tech-Ease \| Privacy Policy \| ETC Home Tech-Ease for Mac is your source for just-in-time answers for classroom technology questions. A companion Tech-Ease for Windows site is also available. This collection is a part of the Educational Technology Clearinghouse. Funding for Tech-Ease content development has been provided by the USF College of Education and various grants from the Florida Department of Education. Copyright 2009 by the Florida Center for Instructional Technology, College of Education, University of South Florida.